Find the details you need
Bring child, family, guardian, and emergency-contact records together, with forms and household billing close at hand.
For Canadian childcare operators
Run your childcare centre from one place.
Keep the details together. See the day more clearly.
Red Wagon is childcare management software that brings children and families, room planning, billing, staff schedules, and forms into one connected workspace.
Access is arranged with your centre. Already have an account? Log in.
Your centre, at a glance
Room planningSee how the week is shaping up.
3Rooms
42Planned places
7Available places
| Room | Planned | Capacity |
|---|---|---|
| Infant | 8 | 10 |
| Toddler | 14 | 15 |
| Preschool | 20 | 24 |
A place for the next stepReview waitlist entries alongside room availability.
Purpose-built for the work behind the care.
- Centre-scoped records
- Role-based access
- Private account onboarding
One connected workspace
Less searching.
More clarity for your team.
A room change affects more than a roster. A new enrollment needs more than a name. Keep the records your team works with connected, from the first inquiry to the monthly report.
See what’s ahead
Review room assignments, capacity, and upcoming transitions alongside your waitlist and enrollment plans.
Keep decisions in your hands
Use reports, exports, and payroll comparisons to review the details before taking the next step.
The work, brought together
A practical toolkit for
your centre’s moving parts.
Start with the workflows your team uses every day. Keep the wider operation in view.
Children & Families
A shared household record connects enrolled children, guardian contacts, emergency details, and family billing.
- Child and family profiles
- Guardian and emergency contacts
- Enrollment records
Enrollment & Operations
Move from inquiry to placement with a clearer picture of your rooms and the children expected each day.
- Applications and confirmed waitlists
- Room assignments and capacity planning
- Weekly rosters and attendance-sheet exports
Billing & Finance
Keep family accounts, invoices, and recorded payments together so financial follow-up has context.
- Invoices and account statements
- Payment recording and balances
- Expense review and reporting exports
Payments are processed outside Red Wagon and recorded here.
Team & Scheduling
Organize staff details and weekly plans, with payroll assistance for reviewing hours and funding allocations.
- Employee profiles and room assignments
- Regular schedules and time off
- Payroll imports and comparisons
Forms & Guardian Paperwork
Give paperwork a place in the workflow. Share forms and review submissions alongside centre records.
- Centre-configured forms
- Secure assigned guardian links
- Submission review and history
Reports & Administration
Turn operational records into useful summaries, while keeping settings and access with authorized people.
- Operational reports and exports
- Program and centre setup
- Team roles and permissions
From first inquiry to everyday operations
Keep the next step
in sight.
Connected records give each part of your operation context. Your team stays in control of placements, schedules, and financial decisions.
Talk through your centre’s workflowPlan the placement
Review applications, manage your confirmed waitlist, and check room capacity before enrolling a child.
Prepare for the day
Connect family details and paperwork, review room assignments, and prepare staff schedules and attendance sheets.
Bring the month into focus
Review family balances, recorded payments, payroll-support information, and reporting exports.
Careful with the details that matter
Sensitive records.
Thoughtful access.
Child, family, and employee information deserves deliberate handling. Red Wagon combines centre-scoped records with permissions for authorized team members.
Read our Privacy PolicyAccess follows responsibility
Centre memberships and role-based permissions control access to operational records and sensitive financial workflows.
Protected sign-in and sharing
HTTPS protects information in transit. Login protections, multi-factor authentication options, and secure assigned guardian forms support controlled access.
Clear information practices
Our policy explains how information is handled, including hosting and processing outside Canada, support access, and privacy requests.
Built around centre operations
For the people who
keep the centre running.
Red Wagon brings the administrative side of childcare into focus, with connected records and tools that reflect how centre teams work.
Owners & Operators
See enrollment plans, room capacity, family accounts, and reporting in one workspace.
Directors & Administrators
Keep daily records, staff schedules, family paperwork, and operational follow-up organized.
Authorized Centre Teams
Work with the records and tools your role needs, within the centre you’re authorized to access.
Your centre’s setup. Your team’s judgement.
Configure programs, rooms, roles, and forms around your operation. Review financial, payroll, and funding outputs with your advisers before relying on them.
How do we get access or ask for a demo?
Contact Red Wagon to discuss your centre, ask product questions, or request a walkthrough. Accounts are issued through private onboarding; public self-service signup is not available.
Is this a parent or guardian portal?
Red Wagon is a workspace for childcare operators and authorized staff. Guardians complete forms using links provided by their centre. For a child’s records or enrollment questions, contact the centre directly.
Does Red Wagon process payments or run payroll?
Red Wagon records payments processed elsewhere and provides payroll assistance, imports, comparisons, and exports. It does not process payment-card transactions or replace your payroll provider or professional advisers.
What about funding and CWELCC workflows?
Red Wagon includes configurable funding records and payroll funding allocations that can support your centre’s review. Availability depends on your setup. These tools do not determine CWELCC eligibility or provide regulatory approval. Ask us about your specific workflow.
Does this website use tracking cookies?
This public homepage uses no optional analytics or advertising trackers. Authentication and security features elsewhere in the service use necessary cookies. See cookies and similar technologies in our Privacy Policy.
Let’s talk about your centre
Make room for a
clearer working day.
Tell us how your centre works. Ask questions, request a walkthrough, and explore whether Red Wagon fits your team.
Contact us by email. Access is arranged through private onboarding.